The Integration Committee is a joint, standing committee of the Board of Governors of Durham College and the Board of Governors of UOIT. It has been established to direct, monitor, and to evaluate the ability of the two institutions to deliver to an integration mandate across three specific areas; academic collaboration, delivery of integrated administrative services and collaboration regarding physical infrastructure (land & buildings).
The committee performs its duties on behalf of both Boards of Governors. It will assess the items coming before it in the context of the Sharing Principles for each of the areas as previously approved by the Board of Governors of Durham College and the Board of Governors of UOIT.
Committee Membership
The committee shall be represented by members of both boards and the presidents of each institution, namely:
i) All Co-populous Board members
ii) Chair, UOIT Board of Governors
iii) Chair, Durham College Board of Governors
iv) President, Durham College
v) President, UOIT
Quorum
A quorum of the committee shall consist of a majority of the members and that majority must include at least half of the co-populous governors currently appointed to each of the Durham College and UOIT boards.
Chair of the Committee
The committee shall be chaired by a co-populous member of the Boards of Governors. The chair shall be jointly appointed by the Executive Committees of each Board, acting on behalf of each Board of Governors.
Alignment with UOIT and DC Boards of Governors
It is important that this committee reflects the common needs of both Durham College and UOIT. It will do so by ensuring that each initiative it reviews for approval/endorsement shall reflect an assessment pertaining to the ability to leverage the needs of each institution to provide greater opportunity for the students of Durham College and UOIT. In doing so, the committee will have be equally responsible to both Boards for its actions.
Terms of Reference
Academic Collaboration:
The committee shall have the following responsibilities:
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Set and monitor performance to targets for the creation of academic pathways between Durham College and UOIT. These targets could include, but not be limited to, number of faculty/ program pathways (DC to UOIT, UOIT to DC), student transfer targets between each institution and student achievement metrics.
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Review for understanding and endorsement prior to formal Board of Governors all new academic program proposals to ensure consistency with the principles of collaboration.
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Review, prior to implementation, any proposed external academic pathway/partnership of either institution which include as part of the agreement joint tenancy or ownership of lands/buildings in order to ensure the DC/UOIT collaboration is not adversely affected by the new partnership.
Integrated Administrative Services:
The committee is charged by both Boards of Governors with the mission of ensuring the effective delivery of services common to both institutions. Its focus will be on both the quality of service and the cost of service in order to ensure high student satisfaction, on-going process improvement and annual cost reductions to provide funds to both Durham College and UOIT for reinvestment in student initiatives.
The Committee shall have the following responsibilities:
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Approve the Service Level Agreement framework (and any subsequent changes) as the basis for defining and delivering integrated service activities.
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Review for approval prior to Audit and Finance Committee review the Budgeted and Year End cost allocations from Integrated Services to Durham College and UOIT to ensure adherence to the Sharing Principles.
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Set direction, including targets, for service level improvements and cost efficiencies and monitor performance of the Integrated Services Unit to those targets.
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Arbitrate unresolved differences/issues between DC / UOIT / IS as requested by the Vice President, Integrated Services.
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Set the annual performance plan of the Vice-President, Integrated Services and provide the final evaluation. The Vice-President, Integrated Services, shall be fully accountable to the Integration Committee for delivering to the targets set by it. In addition, the Vice-President, Integrated Services is responsible to the presidents for delivery of services requested by and agreed to by them and documented via Service Level Agreements.
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Recommend to the Boards of Governors of Durham College and UOIT any changes, as appropriate, required to the structure or make-up of the Integrated Services organization.
Physical Infrastructure:
It is critical that the Durham College and UOIT continue to optimize their key land and building assets to the benefit of both institutions. The Integration Committee will assist and ensure this optimization through its responsibilities to:
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Engage both institutions and their stakeholders in the creation of a new Campus Master Plan that will set the strategy, policy and implementation frameworks for use of the current Oshawa lands and buildings and proposed acquisitions.
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Review for approval prior to presentation to the Boards of Governors any proposal related to capital investment directed for the creation of new space or major renovations on the Oshawa campus.
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Review for approval prior to presentation to the Boards of Governors any proposal related to capital divestment of any buildings or land holdings.
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Review for approval prior to presentation to the Boards of Governors any major donation specifically directed for investment in activity that has already been designated as shared (e.g. Athletics).
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On an annual basis review the current allocation of land and building assets to ensure equity of use and expense sharing between Durham College and UOIT.
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Prior to the execution of the annual Facilities Renewal Program (FRP) spending envelope, review for inspection to ensure the two institutions have jointly optimized the available government funding.
Meetings
The Committee shall meet a minimum of twice annually in order to properly set direction and then review performance. As appropriate, this committee may be requested to meet to address any new requirements consistent with its mandate. Where possible these meetings shall be conducted via teleconference or videoconference.
The agenda for such meetings shall be at the sole discretion of the Chair of the Committee and the Vice President, Integrated Services.
Minutes
All meetings shall have a full set of minutes distributed to the full membership. The Secretary to the Boards of Governors of Durham College and UOIT shall act as the secretary to this Committee.
The minutes shall be the responsibility of the Chair of the Committee who will be the sole reviewer prior to distribution.
[approved by Board of Governors - March 5, 2008]
