Events

Each year Durham College and UOIT plan, sponsor, or host a large number of varied events. To assist in evaluating the risk potential and to provide suitable insurance for the schools, students and staff, an approval process has been developed. All events (field trips, on campus, off campus) must follow the approval process and complete the applicable event form. A brief outline follows with the required forms.

If you have any questions please contact Elaine Wannamaker 905.721.2000 ext. 2259 or elaine.wannamaker@dc-uoit.ca.

How are day-to-day activities affected by insurance?

It is a requirement of our insurance to have all activities/events - taking place on or off campus - approved in advance of the activity/event.

• By having the activity/event approved, we eliminate exposure to the school and the individuals organizing the activity/event; and 
• Failure to have an activity/event approved, may result in personal liability.

Field Trip form 3,577KB [This file will open in a new window.]

On and off campus events

You need:

• Approved on/off campus event form (original to the Insurance department, seven days prior);
• Once approved, distribute copies as noted on form;
• When a field trip involves an outside third party, we require a Certificate of Insurance from that party with DC/UOIT added as an additional insured;
• Only DC/UOIT students can participate; and  
• Out of province/country - recommended that the school purchase out of country coverage i.e. Blue Cross.

On-Campus form 76KB [This file will open in a new window.]
Off-Campus form 40KB [This file will open in a new window.]

Field Trips - within the province

You need:

• Approved Field Trip form (original to Insurance department, seven days prior);
• Health information form; and 
• Checklist.

Field Trips - outside of the province

You need:

• Approved Field Trip form (original to Insurance department, seven days prior);
• Health information form;
• Checklist; and 
• Waiver (subject to the event, signed minimum of seven days prior to the day of the event).

Health Information form 3,566KB [This file will open in a new window.]
Event Checklist form 3,567KB [This file will open in a new window.]