Reporting of absence to supervisor
Employees are required to report to their immediate supervisor, at or before the beginning of their regularly scheduled shift, their inability to attend work due to illness. Employees who will be absent from work for more than one day are required to call their immediate supervisor each day of absence.
Employees who are absent for 5 or more consecutive days are required to provide a doctor's note upon return to work.
Medical documentation
Employees who are absent for 10 or more consecutive days will be required to provide a physician's statement which will be provided by the Benefits Administrator, Human Resources. Employees who have been absent due to illness for 10 or more consecutive days are also required to provide medical documentation supporting their ability to return to work along with appropriate necessary accommodations.
Reporting of absence to Human Resources
Supervisors are required to notify Human Resources when an employee is absent due to illness for three or more days; when the absence is the result of an occupational injury; or where there is a pattern of absence that has a negative impact on the employment relationship.
NOTE: SUPERVISORS ARE TO REPORT OCCUPATIONAL INJURIES TO HUMAN RESOURCES IMMEDIATELY.
Occupational injury
In the case of an occupational injury, the benefits administrator ensures the necessary paperwork is completed in compliance with WSIB reporting requirements.
Contact with employee
For absences longer than 10 days in duration, the benefits administrator will maintain regular contact with the employee to support a timely return to work and identify any support required in order to facilitate the return.
If the benefits administrator, in consultation with the employee, determines that a return to work is not imminent or that an accommodation would expedite the return to work the benefits administrator will advise the supervisor and the union representative accordingly.
Where an employee has been absent due to illness for a period of four months, and a return to work is not imminent, the benefits administrator will initiate the necessary paperwork for a long term disability claim.
It is the responsibility of the employee to ensure that appropriate medical documentation is submitted to support the LTD claim.