Copyright Guidelines

Incidental Print Photocopying

What is a copy?
A "copy" is a print copy made in the form of a photocopy, fax, acetate, or slide. For the sole purpose of making classroom presentations, a digital copy may be made for inclusion in, for example, a PowerPoint presentation (no further copying or transmission is allowed).

What can you copy?
You can copy up to 10% of a published work or the following, whichever is greater:

10% of a publication or an entire essay, poem, play, article, or short story.
An entire single item of print music from a book or periodical issue containing other kinds of work.
An entire chapter, provided it is 20% or less of a book.
An entire reproduction of an artistic work (including drawing, sculpture, painting, prints, architectural works of art or works of artistic craftsmanship) from a book or periodical.

Copying guidelines:

One copy per student plus two for the instructor and such number as are required for administrative purposes.
Copies for interlibrary loan are allowed (e.g. a library may make a copy of up to 10% of a book for a patron of another institution's library that does not have this material).
No logging requirements for incidental print photocopying make copying under the licence fast and convenient.
No assembly into a coursepack of any copies made under the incidental print photocopying terms of the licence (see reverse for coursepack terms).
No copying of coursepacks.
No systematic or accumulative copying beyond the licence limits.
Include on at least one page of all multiple copies made the international copyright symbol (©), a credit to the publisher, the artist or illustrator of any artistic work reproduced (where known), and the author or authors (where known).
When possible, display the following notice: "This material has been copied under licence from Access Copyright. Resale or further copying of this material is strictly prohibited."

Excluded works:
This is a partial list. For a complete list, please refer to Clause 3 of your licence. Your Access Copyright licence does not cover:

Works listed in the Exclusions List (your Notice Recipient receives an updated list twice a year that you can post above any photocopiers).
Works for which copyright is held by your institution.
Crown or provincial publications (excluding Quebec).
Unpublished works.
Originals of artistic works.
Publications containing a notice which expressly prohibits reproduction under the authorization of a licence from a Reproduction Rights Organization.
Published workbooks, work cards, assignment sheets, tests, examination papers, and any other published materials.
Works intended to be "consumable."
Instruction manuals including teachers' guides.
Advertisements and letters to the editor.
Print music published for use by choirs, orchestras, bands, etc.
Newsletters.
Business cases which are available for purchase.

The Access Copyright print photocopying licence allows the non-exclusive right to make copies of published works for sale to and use by students, professors, and administrative staff following the terms and conditions below:

Print Coursepack Photocopying

What can you copy?

Up to 15% of a publication or an entire essay, poem, play, article, or short story, whichever is greater. For use of 15% - 25% of a work, you may obtain a clearance code using our Rights Management System (RMS).
For details on how to use RMS for clearances, please refer to the RMS Users' Guide (please send an e-mail to licensingadmin@accesscopyright.ca) or you may submit your clearance code request to licensingadmin@accesscopyright.ca.
An entire single item of print music from a book or periodical issue containing other kinds of work.
An entire chapter, provided it is 20% or less of a book.
An entire reproduction of an artistic work (including drawing, sculpture, painting, prints, architectural works of art or works of artistic craftsmanship) from a book or periodical.

Textbooks have special limits, as follows:

Maximum of 5% or an entire chapter.
Two author-publisher pairs in five year span (i.e. coursepacks are not to include more than two excerpts written by the same author AND published by the same publisher in a five year span).
50% of coursepack content may be from textbooks.

Copying guidelines:

One copy per student plus two for the instructor and such number as are required for administrative purposes.
Royalties are (electronically) logged and paid by the institution through the records that they establish and maintain.
Coursepacks may be outsourced to an external print shop. The logging and reporting may be done by the print shop only if it has an Access Copyright coursepack licence.
No systematic or accumulative copying beyond the licence limits.
Include on at least one page of all multiple copies made the international copyright symbol (©), a credit to the publisher, the artist or illustrator of any artistic work reproduced (where known) and the author or authors (where known).
Display the following notice: "This material has been copied under licence from Access Copyright. Resale or further copying of this material is strictly prohibited."

Access Copyright, The Canadian Copyright Licensing Agency
1 Yonge Street, Suite 800, Toronto, Ontario M5E 1E5

Telephone: 416.868.1620
Fax: 416.868.1621
Telephone/Fax: 800.893.5777
Web site: http://www.accesscopyright.ca

Need a digital licence?
If you need to copy from digital to print, print to digital or digital to digital, you may request a separate digital licence. Digital royalties are set by individual rights holders, and vary according to the exact works used. Digital licence requests can be submitted by e-mailing your request to licensingadmin@accesscopyright.ca or by using our RMS at http://www.accesscopyright.ca.